The NCAA defines a prospective student-athlete as any individual that has started classes for the ninth grade or any individual that, prior to the ninth grade, receives benefits from the University of Utah that are not available to the general public. A prospect is considered recruited if he/she or his/her relatives or spouse are telephoned on more than one occasion, contacted off-campus by an institutional staff member, or provided an official visit to the University of Utah.
In order to assist the Compliance Office in evaluating a prospect's academic history prior to enrollment, each coach is required to submit transcripts for each incoming student-athlete (freshman/transfer and scholarship/walk-on) to the Compliance Office for review and processing.
For late arrivals joining a team (walk-on, midyear enrollees, etc), the student-athlete must meet with each individual listed on the Late Arrival/Multi-Sport Tracking Form (COMPelig_001) and obtain signatures before they are permitted to practice. Coaches are encouraged to assist all late arrivals in beginning this process.
Note: Incoming recruited student-athletes may practice with a team for 14 days (but not compete) before certification of final Eligibility Center status is required. Incoming non-recruited student-athletes may practice for 45 days (but not compete).
Please be reminded that non-qualifiers that initially enroll at the University of Utah are permanently ineligible to compete in the Mountain West Conference, so please check the academic history of all prospective student-athletes.
What is the NCAA Eligibility Center?
The Eligibility Center is a department which will provide initial-eligibility certification for all prospective student-athletes wishing to compete as freshmen at NCAA member institutions offering Division I or II athletics. The Eligibility Center is not a placement agency or an admissions office - it will not locate a college/institution for student-athletes to attend. The NCAA Eligibility Center will provide the student's initial-eligibility certification results to all colleges/universities that request to receive this information.
Who must register with the Eligibility Center?
Any prospective student-athlete who will enroll in college as a freshman and plans to compete in NCAA Division I or Division II athletics must register with the Eligibility Center.
How do I register with the Eligibility Center?
There are several documents required to apply to the Eligibility Center. Foreign student-athletes must submit all of the following items:
After you graduate, IF your eligibility status is requested by a member institution, the Eligibility Center will review your final transcript and proof of graduation to make a final certification decision according to NCAA standards. Note, however, if you fail to submit all the documents required or if no member institution requests your eligibility status, your incomplete file will be discarded after three years, requiring you to pay a new fee if certification is requested after that time. The Eligibility Center must receive all documents before a certification decision can be made. Additional information regarding some of the required items is provided in the help box labeled "Important Information." These documents should be sent to the address listed in this section.
Who can I contact if I have questions or concerns?
The Eligibility Center can be contacted directly by telephone or by mail. The country code for the United States is "1 " and the Eligibility Center telephone number is 877/262-1492, Fax number is 317/968-5102. The Eligibility Center office is open Monday-Friday between the hours of 8:00 a.m. and 5:00 p.m. U.S. Central Time. The NCAA Eligibility Center can be contacted via mail at:
NCAA Eligibility Center
P.O. Box 7136
Indianapolis, IN 46207-7136
It is the prospective student-athlete's responsibility to ensure that the following documents are sent to the NCAA Eligibility Center:
1. Academic Records
Detailed and Complete Records Required: Students must submit official records from all secondary or middle schools attended, as well as records from any universities, colleges or professional schools attended. This includes any secondary or middle school coursework completed in the United States. Academic records should show individual subjects studied and the grades or marks received. If secondary and postsecondary records do not clearly indicate the subject studied or their content, syllabi of courses or descriptions of the curriculum must accompany the records.
Acceptable Photocopy Procedures: If your original academic record is difficult to replace, the registrar, or other record keeping school official from the original issuing institution should make a photocopy of your record and certify that it is the true copy of the original. This is done by placing the institution's official seal or stamp and the signature of the certifying official on the document after photocopying it. (Do not send difficult-to-replace original documents as the Clearinghouse will not return them) Records certified by lecturers, professors, tutors, or any other school official who does not hold primary responsibility for maintaining the academic records will not be accepted.
Literal English Translation Required: If the academic record is not in English, a translation must be sent in addition to, not in lieu of, the original record. The translation should be a literal translation, not an interpretive translation. Any transcripts, certificates, translations, or examination results that appear to have been altered or are irregular will be forwarded to the appropriate school authorities or examination board for verification.
2. ACT or SAT Scores
If you have not taken the ACT or SAT examination, contact your secondary school for information about taking one of these standardized tests. Enter code 9999 on the registration form or answer document to have your scores sent directly to the NCAA Eligibility Center. If your secondary school does not have information about these examinations, contact ACT or SAT at the address or telephone number listed below:
Outside the U.S. Testing 61
ACT Universal Testing
PO Box 4028
Iowa City, IA 52243-4028 USA
Office hours: Monday - Friday
8:30 a.m. - 4:30 p.m. Central Time
College Board - SAT Program
PO Box 6200
Princeton, NJ 08541-6200 USA
Office hours: Monday - Friday
8:30 a.m. - 9:30 p.m. Eastern Time
3. International Documents
All international student documents should be sent to the NCAA Eligibility Center by regular surface or air mail.
All coaches who intend to recruit off-campus must be certified prior to any off-campus recruiting activity. Each coach must satisfactorily complete the Coaches' Certification Exam prior to expiration of previous off-campus recruiting certification (July 31). The exam takes place in June or July, with the dates to be announced by the Compliance Office. A review session will be held in July for those individuals failing to pass the June administration of the exam.
Please contact the Compliance Office for access to a practice exam.
In order to assist in tracking contacts/evaluations and to ensure that contacts/evaluations are occurring in conjunction with NCAA regulations, each coach is required to complete and sign the Recruiting Contact/Evaluation Summary (COMPrec_006). The Summary must be turned into the Compliance Office each month, regardless of whether any contacts or evaluations were made.
Evaluations made during a prospect's summer vacation do not count against that individual prospect's annual limit (e.g., seven recruiting opportunities in sports other than football), but do count against team-specific limitations (e.g., 80 evaluations for women's volleyball). Evaluation days are coach-specific – i.e., two coaches performing evaluations on the same calendar day utilize two evaluation days!
Permissible contacts made at any time (including summer) count against an individual prospect's annual limit. For purposes of the contact limitations, the year is measured July 1 to June 30.
In addition, the following sports have specific limitations on evaluation days. Please see the appropriate form for more information.
Women's Basketball: Recruiting Days: Women's Basketball 100 Days(COMPrec_046)
Men's Basketball: Recruiting Days: Men's Basketball 130 Days (COMPrec_045)
Volleyball: Recruiting Days: Women's Volleyball 80 Days (COMPrec_047)
Softball: Recruiting Days: Softball 50 Day (COMPrec_048)
FOOTBALL FALL EVALUATION DAYS
In football, to designate football's fall evaluation period, the Director of Operations must complete the Recruiting: Football Fall Evaluation Days (COMPrec_065) form and return it to the Compliance Office prior to the day before the first contest of the evaluation period.
Click here for more information.
Each coach must complete and sign the Recruiting Telephone Log (COMPrec_007) for all telephone calls to prospects. The Log must be completed monthly and turned into the Compliance Office. This will assist coaches in tracking telephone calls to prospects and to ensure that telephone calls are occurring in conjunction with NCAA regulations.
Any voice exchange - including answering machine messages - count as telephone calls. Any electronically transmitted written correspondence counts as general correspondence, even if prearranged. Prospects may make telephone calls to institutional staff members at their expense at any time.
General rule is one telephone call per week. Week runs from 12:01 A.M. Sunday to midnight Saturday.
Click here for more information.
Click here for more information.